Free Invoice & Business Formats
GST-ready formats you can edit in the browser, print as PDF or download in Excel.
Last updated: 5 October 2026
Free formats you can edit, print or download
GST Invoice Format
A tax invoice with every field Rule 46 requires. Print, save as PDF or download Excel or Word.
Learn more →Proforma Invoice Format
Price estimate before supply — not a tax invoice. Excel + print-ready.
Learn more →Cash Memo / Receipt Format
Simple cash memo for shops, with notes on when a GST invoice is required.
Learn more →Bill of Supply Format
For composition dealers and exempt supplies, as per Rule 49.
Learn more →Quotation Format
A clear quotation with GST, validity and terms, ready to convert into an invoice.
Learn more →Delivery Challan Format
For job work, stock transfers and goods sent on approval, as per Rule 55.
Learn more →Purchase Order Format
Order goods from suppliers with quantities, rates, GST and delivery terms.
Learn more →Stock Register Format
Item-wise stock register in Excel with automatic closing stock and reorder alerts (Rule 56).
Learn more →Self Invoice Format (RCM)
Self-invoice and payment voucher for reverse-charge purchases from unregistered suppliers, e.g. rent.
Learn more →Each format can be edited in your browser and printed or saved as PDF, and comes with an Excel version that calculates totals.
Which document do you need?
| Document | Use it when | GST rule | Format |
|---|---|---|---|
| Tax invoice | You charge GST on a sale | Rule 46 | GST invoice format |
| Proforma invoice | Price estimate before supply (not a tax invoice) | Not a Rule 46 invoice | Proforma invoice format |
| Cash memo / receipt | Simple proof of cash sale (not a substitute for GST invoice if registered) | See Rules 46 / 49 | Cash memo format |
| Bill of supply | Composition dealer, or exempt goods/services (no GST) | Rule 49 | Bill of supply format |
| Delivery challan | Goods move without an invoice: job work, stock transfer, approval | Rule 55 | Delivery challan format |
| Quotation | You offer prices before an order | Not prescribed | Quotation format |
| Purchase order | You order goods from a supplier | Not prescribed | Purchase order format |
| Stock register | You track opening, inward, outward and closing stock per item | Rule 56 | Stock register format |
| Self-invoice + payment voucher | You pay GST under reverse charge on a purchase from an unregistered supplier (e.g. rent) | Section 31(3)(f), Rules 46, 47A, 52 | Self invoice format |
Prefer a form?
Our GST invoice generator fills in a GST invoice from a simple form and calculates CGST/SGST or IGST for you. Need HSN codes? Use the HSN code finder.
Making these documents every day? In VelBooks you can create quotations, orders, invoices and challans from the same item list, with stock updated automatically.
Frequently asked questions
Are these invoice formats free?
Can I download the formats in Excel?
Which format should a composition dealer use?
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