Billing & Order Software for Distributors
Take orders, dispatch, bill and collect from retailers, with stock and accounts that stay in sync.
Common challenges for distributors
Orders from many retailers
Orders arrive from salesmen, calls and messages, often in different formats.
Dispatch accuracy
Short supplies and wrong items lead to disputes and returns.
Outstanding across the market
Retailer credit needs constant follow-up to protect cash flow.
Fast-moving stock
Running out of a fast mover costs sales; overstocking ties up cash.
How VelBooks helps distributors
- Order management: every retailer order in one list, from receipt to billing
- GST invoices for each order, with stock reduced automatically
- Retailer-wise outstanding and payment records in accounts
- Inventory with barcode for accurate picking and stock
- A product catalogue online to share with retailers
- Work from the office PC or a phone in the field
Try it with your own items
Sign up at app.velbooks.com, add a few of your products and make real bills. The 30-day free trial includes the full app.
Distribution best practices
Fix an order cut-off and dispatch schedule
Tell retailers when orders must reach you for next-day delivery. A predictable schedule cuts emergency deliveries and errors.
Bill what you dispatch
Adjust orders for short items before billing so invoice, stock and the retailer's account match what was delivered.
Watch your collection period
Track how many days retailers take to pay on average. If it's rising, tighten credit for slow payers before it hurts cash flow.
E-way bills
Deliveries above ₹50,000 per consignment generally need an e-way bill. Multiple invoices in one vehicle are each covered, and some states have different intra-state limits. See our e-way bill guide.
Want retailers to place orders themselves? Talk to us about your requirements.
Questions to ask before choosing software
Every business in this trade has its own way of working. Before you pick any billing software (including ours), check these points with the vendor. We are happy to show you how VelBooks handles each one for your items.
- Can orders from salesmen, calls and messages be recorded in one place?
- How quickly can an order become a GST invoice?
- How is retailer outstanding tracked and followed up?
- Can you share a product catalogue with retailers?
- How are returns from retailers handled in stock and accounts?
- Ask about scheme, batch and expiry handling for your product range.
Ask us on WhatsApp or call +91 81472 70720.
Frequently asked questions
What software do distributors use?
Can VelBooks track retailer outstanding?
Can I use VelBooks in the field?
Run billing, stock and your online store from one app
Sign up at app.velbooks.com and use the full app free for 30 days. Questions first? Call or WhatsApp us.
Or call +91 81472 70720 · admin@finacc.in