Cash Memo & Receipt Format: Free Excel & PDF

A simple receipt for cash sales — and clear guidance on when you need a GST invoice instead.

Last updated: 5 October 2026

Printable cash memo / receipt format for Indian shops, with Excel download and notes on GST invoice rules.

Download Excel (.xlsx)

Click any text in the format below to edit it, then print or save as PDF. The Excel version calculates totals for you.

Your Business Name
Shop no., street, city, PIN
GSTIN: 29ABCDE1234F1Z5
Phone / email

Supplier

CASH MEMO / RECEIPT

Memo / Receipt no.: VB/26-27/001

Date: 03-10-2026

Payment mode: Cash

Received from
Name
Address, city, PIN
GSTIN: (if registered)
State: Karnataka (29)

Ship to / delivery address
Same as above, or delivery address

#	Description	Qty	Unit	Rate	Amount
1	Item / service description	2	PCS	250.00	500.00
2	Item / service description	1	NOS	150.00	150.00
3
	Total				650.00

Amount in words: Rupees Six Hundred Fifty only

Cash memo / receipt. If you are GST-registered, issue a tax invoice or bill of supply as required.

Declaration / notes

For Your Business Name

Authorised signatory

What to include in a cash memo

Field	What to enter / rule
Seller name and address	Shop or business name; phone helps for returns
Memo / receipt number and date	Keep a simple consecutive series
Buyer name (optional)	Useful for higher-value cash sales
Item description, qty, rate, amount	Clear description of what was sold
Amount in words and payment mode	Cash, UPI, card — as applicable
Signature / stamp	Seller acknowledgement

A cash memo or receipt is a simple proof of payment. Unregistered sellers often use it. GST-registered businesses must issue a tax invoice (Rule 46) or bill of supply (Rule 49) for supplies as required — do not rely on a cash memo instead of those documents. See GST invoice format and bill of supply format.

How to use this format

Edit the preview or the Excel file for your shop name and items.
Print a copy for the customer; keep one for your records.
If you are GST-registered, use a tax invoice or bill of supply for taxable supplies — a cash memo alone may not meet Rule 46 or 49.
For regular GST billing, use VelBooks or the GST invoice generator.

Last checked 5 October 2026. General information, not legal advice. Sources: CGST Rule 46 (tax invoice), CGST Rule 49 (bill of supply).

Frequently asked questions

What is a cash memo?

A simple receipt showing goods or services sold and the amount paid, often used for cash sales. It is not the same as a GST tax invoice.

Can a GST-registered shop use only a cash memo?

No. For taxable supplies you must issue a tax invoice (or bill of supply where applicable). A cash memo can be an extra customer copy, not a replacement.

Is there a free receipt generator?

Use this editable format and print to PDF, or make a GST invoice with our free GST invoice generator.

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